You cannot run your business without the mission-critical data and software that keeps your team going. What would you do if you found yourself without access to your most important source code, passwords, data, or IP assets?  

If you’re smart, you’ll have access to a data backup.  

Still, your backup data is not impenetrable. That’s why secure offsite data storage is critical for peace of mind. We advise our clients to store their mission-critical information in two secure locations for added protection.  

Are you curious about offsite data backup storage and disaster recovery? We’ll discuss the ins and outs of secure data storage in this guide.  

What Is Secure Offsite Data Storage?

Your mission-critical data is only as safe as the location where you store it. Some of the events that can affect your data might include: 

  • Floods 
  • Earthquakes 
  • Fires 
  • Electrical outages 
  • Man-made disasters 
  • Natural degradation  
  • Bad actors 

Ideally, a secure offsite storage location should meet the federal guidelines for archival storage. This means your data, documents, and IP will have the same protection as priceless historical artifacts. You can only ensure your information is safe if the physical storage location meets or exceeds these standards.  

In the age of climate change, this added protection is becoming more critical. The world is changing, and so, too, must your approach to data security.  

Two-Site Data Storage and Security

At EscrowTech, we go above and beyond to ensure our client’s escrowed data is consistently secure. Rather than storing data in one archival facility, we utilize two. In the unlikely event that one facility becomes compromised, we have one remaining offsite copy.

Our second vault also makes it possible to give clients immediate access to their data in the event of an emergency. Likewise, our team can act immediately if you meet your escrow release conditions. You can rest assured that you will never be without your most mission-critical information.  

An employee and client access data from an offsite storage facility

What Makes an Offsite Storage Location Secure?

Constructing and maintaining a secure data protection and storage location means being proactive. We’ve considered all possibilities and planned for them. That’s why half of all Fortune 500 companies trust EscrowTech with their source code and other data.  

A secure offsite storage location should have the following: 

  • An independent power source 
  • Temperature control 
  • Air filtration 
  • Humidity control 
  • Fire-retardant construction 
  • Ionization detectors 
  • Halon fire extinguishers 
  • 24-hour armed surveillance  
  • Constant electronic surveillance 
  • Multiple security gates 

The location of our primary offsite storage facility is in the interior of a granite mountain. We’ve constructed it using concrete and steel. It also features a 12,000-pound door.  

Why did we choose a granite mountain? This allowed us to build our facility approximately 6,000 feet above sea level. This provides additional protection against natural disasters such as floods, fires, storms, earthquakes, and more.  

Why Else Do Businesses Need Secure Offsite Data Storage?

Even with the best of intentions, cybersecurity attacks still happen. Malware or ransomware attacks can compromise your ability to access your data. In a zero-day scenario, your entire organization might come screeching to a halt. A secure offsite backup ensures business continuity, saving you time, money, and stress. 

Likewise, natural disasters, Acts of God, and even local cybersecurity breaches can compromise your local or onsite backups. When you have data stored in offsite locations, you increase the odds that one copy will be current and accessible.  

 Software Escrow and Offsite Storage

At EscrowTech, we specifically store your data, code, and IP as a form of risk mitigation. This is critical when there are two parties involved. Typically, both a licensor and licensee create the escrow agreement.  

Under pre-defined trigger conditions, we will release the data to the licensee. This is another way to ensure business continuity in the event of: 

  • Bankruptcy 
  • Failure to meet licensing agreements 
  • Vendor going out of business 

In order for this to work, the escrow agency must maintain an up-to-date copy of the data in question. Since this is a legal obligation, the agency has a responsibility to take this seriously. It must be safe and accessible in the event that one party meets a trigger condition.  

As a result, working with a software, technology, or SaaS agency is another way to protect your mission-critical data. Not only will it be safe in the event of natural disasters or attacks, but under other tenous legal conditions. Licensees maintain the legal right to maintain, update, and enhance mission-critical software. 

Ultimately, you can ensure your business will never have to function without its most critical software, code, or IP. Secure offsite data storage is the only way to ensure the integrity of your most important data. 

Secure Storage Solutions For Your Business

At EscrowTech, we take secure offsite data storage seriously. Our clients benefit from two-site, natural disaster-proof storage 6,000 feet above sea level. We’ve considered everything from power sources to temperature control, so you don’t have to. Every software escrow client can move forward with the confidence that their mission-critical data is safe and immediately accessible.  

Your mission-critical tools, passwords, and IP deserve the highest level of data storage security. When you work with EscrowTech, we will protect your most important assets, both legally and physically.  

Speak to one of our professionals to learn more about our commitment to safeguarding your data. 

author avatar
Jorge Sagastume
Jorge Sagastume is a seasoned professional with over two decades of experience in the software escrow industry. As the President of EscrowTech International, Inc., he has demonstrated a profound expertise in navigating the complexities of software escrow agreements and intellectual property management. His leadership has been instrumental in solidifying EscrowTech's reputation as a trusted and reliable partner in the tech industry. Jorge's commitment to excellence and his passion for delivering top-notch service are reflected in the long-standing relationships he has built with clients and partners alike